Approval of Free Use of the Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza, for the 4th Annual Neighborhoods Conference.
City CouncilAgenda ReadyIntroduced 26 May 2026
2Documents on file
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This memorandum requests the City Council's approval for the free use of various city facilities for the 4th Annual Neighborhoods Conference on October 3, 2026. The event aims to enhance civic engagement and strengthen community ties, aligning with the city's BeautifySJ Program objectives. The conference will be open to the public and is organized by the Department of Parks, Recreation, and Neighborhood Services. The memorandum outlines the event's minimal fiscal impact, funding sources, and coordination with city departments.
Key points
Event: 4th Annual Neighborhoods Conference
Date: October 3, 2026
Location: Janet Gray Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza
Purpose: To foster civic engagement and strengthen neighborhoods
Organized by: Department of Parks, Recreation, and Neighborhood Services
Fiscal Impact: Minimal costs covered by existing budget and sponsorships
Public Outreach: Memorandum will be posted on the City Council Agenda website
Limitations
The document includes placeholders and unresolved references, such as specific dates and budget details that are not fully filled in.
The document does not specify the exact nature of the approval process or any potential objections.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 8,374 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 6/9/26 26-679 2.9 FROM: Jon Cicirelli DATE: May 18, 2026 Date: 5/27/26 COUNCIL DISTRICT: Citywide SUBJECT: Approval of Free Use of the Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza, for the 4th Annual Neighborhoods Conference RECOMMENDATION Adopt a resolution authorizing “Free Use” of the Janet Gray Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza for the 4th Annual Neighborhoods Conference on Saturday, October 3, 2026, hosted by the Department of Parks, Recreation and Neighborhood Services. SUMMARY AND OUTCOME The Neighborhoods Conference directly supports the City’s goals of fostering civic engagement, strengthening neighborhoods, and increasing resident participation in local government. Through workshops, resource-sharing, and collaboration opportunities, the event equips community members with tools to address neighborhood concerns, build leadership capacity, and partner more effectively with City departments. This event also advances the BeautifySJ Program objective of connecting people to...
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This document is a resolution from the City Council of San Jose authorizing the free use of various city facilities for the fourth annual Neighborhoods Conference on October 3, 2026. The event is organized by the Department of Parks, Recreation and Neighborhood Services and aims to enhance civic engagement and community participation. The resolution notes that the event qualifies as official city business and has been booked in compliance with existing regulations.
Key points
Resolution authorizes free use of city facilities for the fourth annual Neighborhoods Conference.
Event scheduled for October 3, 2026.
Organized by the Department of Parks, Recreation and Neighborhood Services.
Aims to foster civic engagement and strengthen neighborhoods.
Event qualifies as official city business and complies with existing booking regulations.
Limitations
The document appears to be a draft, as indicated by the presence of placeholders for dates and votes.
Specific details such as the exact date of adoption and voting results are missing.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 4,291 chars
SAW:NXN:CLS 5/12/2026 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY HAYES ROTUNDA, WING MEETING ROOMS, COUNCIL CHAMBERS, EAST PLAZA, WEST PLAZA, AND SOUTH PLAZA ON SATURDAY, OCTOBER 3, 2026 FOR THE FOURTH ANNUAL NEIGHBORHOODS CONFERENCE, HOSTED BY THE DEPARTMENT OF PARKS, RECREATION AND NEIGHBORHOOD SERVICES WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, the City’s BeautifySJ Program, under the Department of Parks, Recreation and Neighborhood Services, will host the fourth annual Neighborhoods Conference, a public event at the Janet Gray Hayes Rotunda, Wing Meeting Rooms, Council Chambers, East Plaza, West Plaza, and South Plaza, on Saturday, October 3, 2026; and WHEREAS, the purpose of this...