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San Jose Civic Gallery City Hall agenda intelligence

Matter ROGC 26-251

Approval of "Free Use" of the Janet Gray Hayes Rotunda on August 26, 2026 for the Pride Week Luncheon Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)

Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Agenda Ready Introduced 03 Jun 2026
1 Document on file 295 KB · 1 extracted · 1 AI summary
File
ROGC 26-251
Type
Rules Committee Reviews, Recommendations and Approvals Consent
Status
Agenda Ready
Requester
Unknown
Introduced
03 Jun 2026
Last synced
06 Jun 2026 · 00:21

The papers

1 document · 295 KB
01 295 KB

Memorandum from Foley

295 KB Extracted AI Summary
file 7ae84615-cae7-4c7a-8d0e-5c2c41312c64.pdf sha d98969990134 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

This memorandum from Vice Mayor Pam Foley outlines a request for the City Council to approve the free use of the Janet Gray Hayes Rotunda for a private Pride Week Luncheon on August 26, 2026. The event aims to promote inclusivity and employee engagement within the municipal workforce. The memorandum includes recommendations for authorizing the event, accepting donations, and placing the item on the June 23, 2026 Council Agenda for action. It also details the costs associated with the event and mentions compliance with fundraising disclosure requirements.

Key points
  • The event is scheduled for August 26, 2026, at the Janet Gray Hayes Rotunda.
  • The luncheon is a private, invitation-only event sponsored by Council District 9.
  • Approval is needed for the free use of the facility as it is not open to the general public.
  • The event supports the City's commitment to equity, diversity, and inclusion.
  • The City Manager's Office will cover specific costs associated with the event.
Limitations
  • The text contains unresolved placeholders such as specific dollar amounts for donations and other financial details.
  • The event date and other details may be subject to change as the document appears to be a draft.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 3,980 chars
RULES COMMITTEE AGENDA: 6/10/2026 ITEM: B.6 TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Vice Mayor Pam Foley District 9 DATE: June 1, 2026 APPROVED: SUBJECT: APPROVAL OF FREE USE OF THE JANET GRAY HAYES ROTUNDA ON WEDNESDAY, AUGUST 26 FOR THE PRIDE WEEK LUNCHEON SPONSORED BY COUNCIL DISTRICT 9 AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT RECOMMENDATION 1. Adopt a resolution authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private, invitation-only Pride Week Luncheon held at City Hall Rotunda on Wednesday, August 26, 2026; 2. Approve the Pride Week Luncheon scheduled on August 26, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve and accept donations from various individuals, businesses or community groups to support the event. 4. Place the item on the June 23, 2026 Council Agenda for action. BACKGROUND In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section 13.080 for free use of the City Hall facilities and Plaza. Presently, the resolution allows the City Council, Redevelopment Agency Board, and...