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San Jose Civic Gallery City Hall agenda intelligence

Matter 25-525

Agreement with Ultimate Kronos Group for a Time Keeping Solution.

Budget & Finance City Council Agenda Ready Introduced 06 May 2025
1 Document on file 209 KB · 1 extracted · 1 AI summary
File
25-525
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
06 May 2025
Last synced
19 May 2026 · 03:53

The papers

1 document · 209 KB
01 209 KB

Memorandum

209 KB Extracted AI Summary
file 899b16af-bfbb-4894-b8bd-f48e01adb0f5.pdf sha 4fcff49bf05a source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum recommends adopting a resolution to authorize the City Manager to negotiate and execute an agreement with Ultimate Kronos Group for a time-keeping solution. The agreement is proposed for an initial five-year term with options to extend, addressing inefficiencies in the current system and enhancing operational efficiency across City departments. The total recommended agreement amount is $900,205, subject to the appropriation of funds.

Key points
  • The agreement with Ultimate Kronos Group aims to implement a comprehensive time-keeping solution across applicable City departments.
  • The current time-keeping system has limitations, leading to inefficiencies and errors.
  • The proposed solution will automate data tracking and integrate with payroll systems.
  • The total recommended agreement amount is $900,205, with specific funding for the first year outlined.
  • The memorandum has been coordinated with relevant City departments and will be posted on the City’s Council Agenda website.
Limitations
  • The text contains unresolved placeholders and blank fields that affect the summary.
  • The document does not specify the exact dates for the agreement's execution or the budget approval process.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 8,946 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 5/20/25 25-525 2.10 FROM: Maria Öberg DATE: April 28, 2025 Date: 5/6/25 COUNCIL DISTRICT: Citywide SUBJECT: Agreement with Ultimate Kronos Group for a Time Keeping Solution RECOMMENDATION Adopt a resolution authorizing the City Manager or her designee to: (a) Negotiate and execute an agreement for a time-keeping solution with Ultimate Kronos Group (Weston, FL) for an initial five-year term, beginning on or about June 1, 2025, with maximum compensation not to exceed $412,936, subject to the appropriation of funds. (b) Negotiate and execute amendments and change orders for unanticipated changes in requirements for a contingency amount not to exceed $487,269 during the initial term and subject to the appropriation of funds; and (c) Exercise up to four one-year options to extend the agreement term, with the final option ending on May 31, 2030, subject to appropriation of funds. SUMMARY AND OUTCOME In 2018, the City of San José (City) entered into a pilot program to evaluate modern time-keeping solutions. Two City departments, the Parks, Recreation and Neighborhood Services (PRNS) Department...