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San Jose Civic Gallery City Hall agenda intelligence

Matter 26-755

Approval of Free Use of the Janet Gray Hayes Rotunda for the 2026 Career Online High School Graduation Event.

City Council Agenda Ready Introduced 09 Jun 2026
1 Document on file 159 KB · 1 extracted · 1 AI summary
File
26-755
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
09 Jun 2026
Last synced
11 Jun 2026 · 20:12

The papers

1 document · 159 KB
01 159 KB

Memorandum

159 KB Extracted AI Summary
file 47679435-515c-4435-9cc7-ad57c1dff405.pdf sha e0bba36bad87 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum proposes the approval of free use of the Janet Gray Hayes Rotunda for the 2026 Career Online High School Graduation Event, scheduled for August 27, 2026. The event is private and invitation-only, honoring graduates and their families. The Library Department will lead the planning, with support from the San José Public Library Foundation. The request for free use is necessary as the event does not meet the criteria for free use established in a previous resolution. The total costs associated with the event are outlined, with a portion to be covered by the Library Department's budget.

Key points
  • Event date: August 27, 2026.
  • Event is private and invitation-only for graduates, families, and select guests.
  • Library Department will lead planning and execution of the event.
  • Free use of the facility is requested due to the event's private nature.
  • Total costs for the event are approximately $7,438, with $2,045 required after free use approval.
Limitations
  • The text includes unresolved placeholders such as 'Date:' which affects the completeness of the summary.
  • The document does not specify the exact nature of the 'Council Agenda' or 'Item' fields.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 6,450 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 6/23/26 26-755 2.18 FROM: Jill Bourne DATE: June 1, 2026 Date: 6/11/26 COUNCIL DISTRICT: Citywide SUBJECT: Approval of Free Use of the Janet Gray Hayes Rotunda for the 2026 Career Online High School Graduation Event RECOMMENDATION Adopt a resolution authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private, invitation-only 2026 Career Online High School Graduation Ceremony and Reception to be held in the Janet Gray Hayes Rotunda on Thursday, August 27, 2026, co-hosted by the Library Department and the San José Public Library Foundation. SUMMARY AND OUTCOME The Library Department will be granted free use of the City Hall facilities (Janet Gray Hayes Rotunda, City Hall garage, and Fourth Street garage) for the Career Online High School program’s private, invitation-only event. BACKGROUND In June 2019, the City adopted the Schedule of Fees and Charges, Resolution No. 79138, Section 13.080 for free use of City Hall facilities and plaza. Presently, the resolution allows City Council and City Departments to have free use of facilities for events that: 1) qualify as official City...