Approval of "Free Use" of the Janet Gray Hayes Rotunda for the Pride Week Luncheon Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
City CouncilAgenda ReadyIntroduced 09 Jun 2026
2Documents on file
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This memorandum outlines the approval for the 'Free Use' of the Janet Gray Hayes Rotunda for a private, invitation-only Pride Week Luncheon scheduled for August 26, 2026. The event is sponsored by Council District 9 and aims to foster an inclusive workplace. The City Council is recommended to adopt a resolution for the event, approve the expenditure of funds, and accept donations to support it. The memorandum also provides background on the existing policy for free use of city facilities and details the costs associated with the event.
Key points
The event is scheduled for August 26, 2026, at the Janet Gray Hayes Rotunda.
It is a private, invitation-only luncheon sponsored by Council District 9.
The City Council is recommended to authorize free use of the facility and approve expenditures.
The event supports the city's commitment to equity, diversity, and inclusion in the workplace.
The memorandum includes a cost summary for the event, detailing various expenses.
Limitations
The text contains unresolved placeholders and blank fields.
Specific details regarding the approval process and outcomes are not provided.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 5,102 chars
COUNCIL AGENDA : 6/23/2026 FILE : 26-779 ITEM : 2.23 TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Toni J. Taber, MMC City Clerk DATE: June 10, 2026 SUBJECT: Approval of "Free Use" of the Janet Gray Hayes Rotunda for the Pride Week Luncheon Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation As recommended by the Rules and Open Government Committee on June 10, 2026: (a) Adopt a resolution authorizing "Free Use" of the Janet Gray Hayes Rotunda for the private, invitation-only Pride Week Luncheon held at City Hall Rotunda on August 26, 2026; (b) Approve the Pride Week Luncheon scheduled on August 26, 2026, as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses or community groups to support the event. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Foley) [Rules Committee referral 6/10/2026 - Item B.6] RULES COMMITTEE AGENDA: 6/10/2026 ITEM: B.6 TO: HONORABLE MAYOR AND CITY COUNCIL...
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The source text indicates this attachment appears to be a draft document.
This document is a draft resolution from the City Council of San Jose authorizing the free use of the Janet Gray Hayes Rotunda for a private, invitation-only Pride Week Luncheon on August 26, 2026. The event aims to support the City's commitment to fostering an inclusive workplace and advancing equity, diversity, and belonging among municipal employees. It is noted that the event has been booked more than thirty days in advance and qualifies as official City business.
Key points
The resolution authorizes free use of the Janet Gray Hayes Rotunda for a private Pride Week Luncheon.
The event is scheduled for August 26, 2026, and is hosted by Council District 9.
The purpose of the event is to support an inclusive workplace and advance equity, diversity, and belonging.
The event has been booked more than thirty days in advance, complying with existing regulations.
The City Council finds the event serves a legitimate governmental purpose related to workforce development and employee engagement.
Limitations
The resolution is labeled as a draft and may not reflect final approval.
The document contains placeholders for the adoption date and voting results, which are not filled in.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 3,852 chars
SAW:NXN:JMD 6/3/2026 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY HAYES ROTUNDA ON WEDNESDAY, AUGUST 26, 2026, FOR THE PRIVATE, INVITATION-ONLY PRIDE WEEK LUNCHEON, HOSTED BY COUNCIL DISTRICT 9 WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes Council Offices to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, Council District 9 will host the Pride Week Luncheon, a private, invitationonly employee event at the Janet Gray Hayes Rotunda on Wednesday, August 26, 2026; and WHEREAS, the purpose of this event is to support the City’s ongoing commitment to fostering an inclusive workplace and advancing equity, diversity and belonging among the municipal workforce, consistent with the City’s organizational values and strategic objectives; and WHEREAS, the Pride Week...