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Generated summaryAI-assisted
The document is a memorandum regarding the approval of 'Free Use' of the Janet Gray Hayes Rotunda for the San José Public Library’s Partnership Brunch on June 11, 2025. It outlines the recommendation to adopt a resolution for this private event, which is not open to the public, and explains the basis for the recommendation, including the need for City Council approval due to the event's private nature. The memorandum details the Library's engagement with community stakeholders as part of a new Facilities and Customer Experience Plan, and it provides information on the costs associated with the event, including staffing and security.
Key points
The event is scheduled for June 11, 2025.
The event is co-hosted by the San José Public Library Department and the San José Public Library Foundation.
Approval is needed for free use of the facility as the event is private and not open to the public.
The event will engage community partners and stakeholders for feedback on the Library's new Facilities and Customer Experience Plan.
The total cost of the event is $6,286, with only $619 needed after approval for 'Free Use'.
Estimated foregone revenue from parking is $2,700.
Limitations
The document does not specify the exact date of the City Council meeting for the approval.
There are unresolved placeholders in the document regarding specific details of the event and approvals.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 4,338 chars
COUNCIL AGENDA: FILE: ITEM: DEPARTMENT(S) Library COUNCIL DISTRICT(S) Citywide CITY COUNCIL ACTION REQUEST CEQA COORDINATION Not a Project, File City Attorney’s Office, No. PP17-011, City Manager's Budget Temporary Special Office, Public Works Events resulting in no Department. changes to physical environment. 5/20/25 25-528 2.13 Director Approval /s/ Jill Bourne CMO Approval 5/7/25 SUBJECT: Approval of “Free Use” of the Janet Gray Hayes Rotunda for the San José Public Library’s Partnership Brunch RECOMMENDATION Adopt a resolution authorizing “Free Use” for the private event, 2025 San José Public Library’s Partnership Brunch held at the Janet Gray Hayes Rotunda on June 11, 2025, co-hosted by the San José Public Library Department, in partnership with the San José Public Library Foundation. BASIS FOR RECOMMENDATION In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section 13.080 for free use of City Hall facilities and the plaza. Presently, the resolution allows City Council and City departments to have free use of the facilities for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday;...
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The file was imported, but the current source metadata does not include a public document URL.
Generated summaryAI-assisted
The source text indicates this attachment appears to be a draft document.
This document is a draft resolution from the City Council of San Jose authorizing free use of the Janet Gray Hayes Rotunda for the private 2025 San Jose Public Library’s Partnership Brunch on June 11, 2025. The event is co-hosted by the San Jose Public Library Department and the San Jose Public Library Foundation. The resolution outlines the requirements for free use of city facilities and states that City Council approval is necessary for this private event, which will engage community partners and stakeholders.
Key points
The resolution authorizes free use of the Janet Gray Hayes Rotunda for a private event.
The event is the 2025 San Jose Public Library’s Partnership Brunch scheduled for June 11, 2025.
The event is co-hosted by the San Jose Public Library Department and the San Jose Public Library Foundation.
City Council approval is required for this private event as it is not open to the public.
The resolution references a previous resolution (No. 79138) regarding fees and charges for city facility use.
Limitations
The document contains unresolved placeholders for the resolution number and adoption date.
The document is marked as a draft.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 2,539 chars
NVF:NXN:CAG 5/2/2025 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” FOR THE PRIVATE 2025 SAN JOSE PUBLIC LIBRARY’S PARTNERSHIP BRUNCH HELD AT THE JANET GRAY HAYES ROTUNDA ON JUNE 11, 2025, CO-HOSTED BY THE SAN JOSE PUBLIC LIBRARY DEPARTMENT, IN PARTNERSHIP WITH THE SAN JOSE PUBLIC LIBRARY FOUNDATION WHEREAS, in June 2019, the Council of the City of San José (“City”) adopted Resolution No. 79138 for the fees and charges for use of City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138, Section 13.080, limits free use of the City’s facilities to each City Departments for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, Resolution No. 79138 does not apply to Free Use requests for private events that are not free and open to the public; and WHEREAS, City Council approval is required to authorize Free Use for the Library’s “Partnership Brunch” held at the Janet Gray Hayes Rotunda on June 11, 2025, because it will be a free private event that will only be open to invitees identified...