Retroactive Approval of "Free Use" of the Janet Gray Hayes Rotunda Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
Arts & CultureJoint Meeting for the Rules and Open Government Committee and Committee of the WholeAgenda ReadyIntroduced 11 Dec 2025
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This memorandum discusses the retroactive approval for the free use of the Janet Gray Hayes Rotunda for a private, invite-only Grateful Dead Celebration held on December 4, 2025. It includes recommendations to adopt a resolution for the event, approve expenditures, and accept donations to support the event. The event is part of the celebration of the Grateful Dead's 60th anniversary in San Jose and aims to enhance the city's musical heritage and economic development.
Key points
The event took place on December 4, 2025.
It was sponsored by Council District 9 and Vice Mayor Pam Foley.
The memorandum includes recommendations for adopting a resolution for free use of the venue, approving expenditures, and accepting donations.
The event is described as a private, invite-only celebration.
The City Council must approve free use for events that are not free and open to the public.
Limitations
The text contains unresolved placeholders such as specific details about donations and the exact nature of the expenditures.
The document appears to be a draft as it includes references to future actions and approvals.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
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COUNCIL AGENDA : 1/13/2026 FILE : 26-014 ITEM : 2.11 TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Toni J. Taber, MMC City Clerk DATE: December 15, 2025 SUBJECT: Retroactive Approval of Free Use of the Janet Gray Hayes Rotunda Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation As recommended by the Rules and Open Government Committee on December 10, 2025: (a) Adopt a resolution authorizing “Free Use” for the private, invite-only Grateful Dead Celebration held at the Janet Gray Hayes Rotunda on December 4, 2025. (b) Retroactively approve the Free Use of the Janet Gray Hayes Rotunda scheduled on December 4, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. (c) Approve and accept donations from various individuals, businesses, or community groups to support the event. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Foley) [Rules Committee referral 12/10/2025 - Item B.10] RULES COMMITTEE AGENDA: 12/10/25 ITEM: B.10 TO: HONORABLE MAYOR AND CITY...
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This document is a draft resolution from the City Council of San Jose authorizing 'Free Use' of the Janet Gray Hayes Rotunda for the Grateful Dead Reception held on December 4, 2025. The resolution outlines the event's compliance with city regulations and its significance in promoting the city's musical heritage and economic development.
Key points
The resolution authorizes 'Free Use' of the Janet Gray Hayes Rotunda for the Grateful Dead Reception.
The event took place on December 4, 2025, and was hosted by Council District 9.
The reception commemorated the 60th anniversary of the Grateful Dead's first performance at the current footprint of San José City Hall.
The event was private and invitation-only, requiring council approval for free use.
The resolution states that the event qualifies as official City business and supports the city's economic development goals.
Limitations
The document contains unresolved placeholders for the adoption date and voting results.
The text indicates it is a draft.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 3,259 chars
SAW:NXN 12/18/2025 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY HAYES ROTUNDA FOR THE GRATEFUL DEAD RECEPTION HELD ON THURSDAY, DECEMBER 4, 2025, HOSTED BY COUNCIL DISTRICT 9 WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees and Charges Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, Council District 9 hosted the Grateful Dead Reception, a private, invitationonly event at City Hall’s Janet Gray Hayes Rotunda on Thursday, December 4, 2025, attended by Jerry Garcia’s daughter Trixie Garcia, San Jose Rocks Founder Dan Orloff, San Jose Rocks historian Mark Purdy, and elected officials; and WHEREAS, the purpose of the Reception was to commemorate the Grateful Dead’s 60th anniversary celebration of the band’s first performance on the current...