Approval of the Free Use of City Hall Wing Committee Rooms and Waiver of Gross Admission Receipts Percentage Fee for the Sister Cities International Spring Leadership Meeting Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
City CouncilAgenda ReadyIntroduced 18 Feb 2026
2Documents on file
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This memorandum discusses the approval for the free use of City Hall Wing Committee Rooms and the waiver of the gross admission receipts percentage fee for the Sister Cities International Spring Leadership Meeting, scheduled for March 7, 2026. The event is sponsored by Council District 9 and is classified as a City Council Sponsored Special Event. The memorandum includes recommendations for adopting a resolution for the event, approving expenditures, and accepting donations. It also outlines the event's background, analysis, cost implications, and public outreach plans.
Key points
The event is scheduled for March 7, 2026, at City Hall Wing Committee Rooms.
It is a private, ticketed event with a registration fee of $150.
The total cost of the event is $2,228.43, to be paid by Sister Cities International.
The City will incur a loss of revenue from the 5% gross ticket admission receipts, estimated at $562.50.
The event is expected to enhance community well-being and promote tourism.
Limitations
The text includes unresolved placeholders such as the specific date for the City Council action.
The document does not provide details on the specific donations expected or received.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 7,370 chars
COUNCIL AGENDA : 2/24/2026 FILE : 26-195 ITEM : 2.14 TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Toni J. Taber, MMC City Clerk DATE: February 18, 2026 SUBJECT: Approval of the Free Use of City Hall Wing Committee Rooms and Waiver of Gross Admission Receipts Percentage Fee for the Sister Cities International Spring Leadership Meeting Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation As recommended by the Rules and Open Government Committee on February 18, 2026: (a) Adopt a resolution authorizing “Free Use” and Waiver of Gross Admission Receipts Percentage Fee for the private, ticketed Sister Cities International 2026 Spring Leadership Meeting event held at City Hall Wing Committee Rooms on March 7, 2026, hosted by Vice Mayor Foley’s Office. (b) Approve the Sister Cities International Spring Leadership Meeting on March 7, 2026 as a City Council Sponsored Special Event and approve the expenditure of funds. (c) Approve and accept donations from various individuals, businesses or community groups to support the event. CEQA: Not a Project, File No....
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The source text indicates this attachment appears to be a draft document.
This document is a draft resolution from the City Council of San Jose authorizing 'Free Use' and a waiver of the gross admission receipts percentage fee for the Sister Cities International 2026 Spring Leadership Meeting, scheduled for March 7, 2026. The resolution outlines the conditions under which the free use is granted and highlights the benefits of the event for the community.
Key points
The resolution authorizes 'Free Use' of City Hall Wing Committee Rooms for a private, ticketed event.
The event is hosted by Vice Mayor Foley's Office and is scheduled for March 7, 2026.
The resolution includes a waiver of the gross admission receipts percentage fee, resulting in a loss of revenue for the city.
The Sister Cities International has been a member since approximately 1961 and aims to enhance community well-being.
Limitations
The document contains unresolved placeholders for the resolution number and adoption date.
The specific vote outcomes (AYES, NOES, ABSENT, DISQUALIFIED) are not filled in.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 3,762 chars
SAW:NXN:JMD 2/19//2026 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” AND WAIVER OF GROSS ADMISSION RECEIPTS PERCENTAGE FEE FOR THE PRIVATE, TICKETED SISTER CITIES INTERNATIONAL 2026 SPRING LEADERSHIP MEETING EVENT HELD AT CITY HALL WING COMMITTEE ROOMS ON SATURDAY, MARCH 7, 2026, HOSTED BY VICE MAYOR FOLEY’S OFFICE WHEREAS, in June 2019, the City adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes City Departments and Council Offices to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, Resolution No. 79138 does not apply to “Free Use” requests for private, ticketed events that are not free and taking place on Saturday, and as such City Council approval is required to authorize “Free Use” for the Sister Cities International Spring Leadership Meeting on Saturday, March 7, 2026; and WHEREAS, approval of this free use request includes a...