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This memorandum seeks retroactive approval for the free use of the Janet Gray Hayes Rotunda for the Together San José: Celebrating a Welcoming Community Luncheon, scheduled for April 21, 2026. The event, hosted by the City Manager’s Office of Racial and Social Equity, aims to recognize community partnerships that support the well-being of San José residents. The memorandum outlines the event's significance, compliance with city policies, and the fiscal implications of waiving the facility rental fee.
Key points
The event is scheduled for April 21, 2026.
The luncheon is hosted by the City Manager’s Office of Racial and Social Equity.
The event recognizes community partnerships and the city's commitment to inclusion and equity.
Approval is needed because the event is private and not free and open to the public.
The estimated cost for the event is approximately $4,000, with a facility rental fee of $2,650 being waived.
Limitations
The text contains unresolved placeholders such as 'Date:' and 'ITEM:' which affect the completeness of the summary.
The text does not provide specific details about the approval process or any votes related to the memorandum.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 6,826 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 4/28/26 26-458 2.7 FROM: Zulma Maciel DATE: April 13, 2026 Date: 4/16/26 COUNCIL DISTRICT: Citywide SUBJECT: Retroactive Approval of “Free Use” of the Janet Gray Hayes Rotunda for the Together San José: Celebrating a Welcoming Community Luncheon RECOMMENDATION Retroactively approve and adopt a resolution authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private Together San José: Celebrating a Welcoming Community Luncheon on Tuesday, April 21, 2026, hosted by the City Manager’s Office of Racial and Social Equity. SUMMARY AND OUTCOME The City Manager’s Office of Racial and Social Equity will be granted free rental use of the City Hall facilities (Janet Gray Hayes Rotunda and parking in the City Hall Garage and 4th Street Garage) for the Together San José: Celebrating a Welcoming Community luncheon. BACKGROUND In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section 13.080 for free use of City Hall facilities and the plaza. Presently, the resolution allows City Council and City departments to have free use of the facilities for events that: 1) qualify...
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The source text indicates this attachment appears to be a draft document.
This resolution retroactively authorizes the free use of the Janet Gray Hayes Rotunda for the Together San José: Celebrating a Welcoming Community luncheon hosted by the City Manager’s Office of Racial and Social Equity on April 21, 2026. The event recognizes community partners and City staff involved in the City’s Certified Welcoming recertification process, which promotes immigrant inclusion and belonging. The resolution states that the event qualifies as official City business and meets the criteria for free use as outlined in Resolution No. 79138.
Key points
Resolution retroactively authorizes free use of the Janet Gray Hayes Rotunda.
Event date is April 21, 2026.
Hosted by the City Manager’s Office of Racial and Social Equity.
Event recognizes contributions to the City’s Certified Welcoming recertification process.
Qualifies as official City business and meets criteria for free use.
Limitations
The resolution appears to be a draft.
The document contains placeholders for adoption date and voting results.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 3,950 chars
SAW:NXN:CLS 4/14/2026 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE RETROACTIVELY AUTHORIZING “FREE USE” OF THE JANET GRAY HAYES ROTUNDA ON TUESDAY, APRIL 21, 2026 FOR THE TOGETHER SAN JOSE: CELEBRATING A WELCOMING COMMUNITY LUNCHEON HOSTED BY THE CITY MANAGER’S OFFICE OF RACIAL AND SOCIAL EQUITY WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, the City Manager’s Office of Racial and Social Equity hosted the Together San José: Celebrating a Welcoming Community luncheon, a private event at the Janet Gray Hayes Rotunda on Tuesday, April 21, 2026; and WHEREAS, the purpose of this event was to recognize and thank the community partners and City staff who contributed to the City’s Certified Welcoming recertification process, which is a...