Approval of "Free Use" of the Janet Gray Hayes Rotunda for the Lick Observatory's 150th Anniversary Celebration Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
City CouncilAgenda ReadyIntroduced 22 Apr 2026
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This memorandum discusses the approval of the 'Free Use' of the Janet Gray Hayes Rotunda for the Lick Observatory's 150th Anniversary Celebration, scheduled for August 22, 2026. It outlines recommendations for the City Council to adopt a resolution for the event, approve expenditures, and accept donations. The event is sponsored by Mayor Matt Mahan and aims to highlight San José's contributions to scientific discovery and innovation.
Key points
The event is a private, invitation-only celebration for the Lick Observatory's 150th Anniversary.
The City Council is asked to authorize 'Free Use' of the Janet Gray Hayes Rotunda.
The event is scheduled for August 22, 2026, and is considered Official City Business.
The total cost of the event is $2,382.98, funded by the Regents of the University of California.
No parking revenue loss is expected as the event is on a weekend when parking is free.
Limitations
The text contains unresolved placeholders such as the event captain and specific fee breakdowns.
The document does not specify the final approval status of the recommendations.
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Extracted text preview · 5,982 chars
COUNCIL AGENDA : 4/28/2026 FILE : 26-529 ITEM : 2.14 TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Toni J. Taber, MMC City Clerk DATE: April 22, 2026 SUBJECT: Approval of "Free Use" of the Janet Gray Hayes Rotunda for the Lick Observatory's 150th Anniversary Celebration Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation As recommended by the Rules and Open Government Committee on April 22, 2026: (a) Adopt a resolution authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private, invitation-only Lick Observatory’s 150th Anniversary Celebration held on August 22, 2026. (b) Approve the 150th Anniversary Celebration scheduled on August 22, 2026 as a City Council Sponsored Special Event and approve the expenditure of funds. (c) Approve and accept donations from various individuals, businesses or community groups to support the event. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Mayor) [Rules Committee referral 4/22/2026 - Item B.2] ROGC AGENDA: 4/22/2026...
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This resolution authorizes the free use of the Janet Gray Hayes Rotunda for the private, invitation-only Lick Observatory 150th Anniversary Celebration on Saturday, August 22, 2026, hosted by Mayor Matt Mahan. The event aims to celebrate the observatory's legacy and San José's role in scientific discovery. Council approval is necessary as the event does not meet the standard criteria for 'Free Use' due to being private and scheduled on a Saturday. The resolution highlights the event's alignment with the city's economic development and civic promotion goals.
Key points
Resolution authorizes free use of Janet Gray Hayes Rotunda for Lick Observatory 150th Anniversary Celebration.
Event is scheduled for Saturday, August 22, 2026.
Hosted by Mayor Matt Mahan and is a private, invitation-only event.
Council approval is required as the event does not meet standard 'Free Use' criteria.
Event aims to celebrate the legacy of the Lick Observatory and San José's role in scientific innovation.
Limitations
The document appears to be a draft.
The resolution includes placeholders for adoption date and voting results which are not filled in.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 4,100 chars
SAW:NXN:KMF 4/16/2026 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY HAYES ROTUNDA ON SATURDAY, AUGUST 22, 2026 FOR THE PRIVATE, INVITATION-ONLY LICK OBSERVATORY 150TH ANNIVERSARY CELEBRATION HOSTED BY THE OFFICE OF MAYOR MATT MAHAN WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, the Office of Mayor Matt Mahan will host the Lick Observatory 150th Anniversary Celebration, a private event at the Janet Gray Hayes Rotunda on Saturday, August 22, 2026; and WHEREAS, the purpose of this event is to celebrate the Lick Observatory’s 150th Anniversary and highlight San José’s role in scientific discovery and space innovation from the observatory’s pioneering astronomical research to Silicon Valley’s...