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San Jose Civic Gallery City Hall agenda intelligence

Matter ROGC 25-388

Retroactive Approval of Free Use of the Janet Gray Hayes Rotunda on Thursday, December 4, 2025, for the Grateful Dead Celebration Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)

Arts & Culture Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Agenda Ready Introduced 03 Dec 2025
1 Document on file 236 KB · 1 extracted · 1 AI summary
File
ROGC 25-388
Type
Rules Committee Reviews, Recommendations and Approvals
Status
Agenda Ready
Requester
Unknown
Introduced
03 Dec 2025
Last synced
03 Jun 2026 · 08:22

The papers

1 document · 236 KB
01 236 KB

Memorandum from Foley

236 KB Extracted AI Summary
file 3b583360-8017-4e5f-945b-9b3f1fc5a4d3.pdf sha d5ac39e2dbe0 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum from Vice Mayor Pam Foley addresses the City Council regarding the retroactive approval for the free use of the Janet Gray Hayes Rotunda for a Grateful Dead celebration on December 4, 2025. It recommends adopting resolutions for the event, which is a City Council Sponsored Special Event, allowing for the expenditure of city funds and acceptance of donations. The event aims to celebrate the Grateful Dead's 60th anniversary and promote the city's musical heritage and economic development. The memorandum outlines the need for City Council approval due to the event being private and invite-only, which does not fall under existing free use resolutions.

Key points
  • Memorandum from Vice Mayor Pam Foley to the City Council.
  • Subject: Retroactive approval for free use of the Janet Gray Hayes Rotunda for a Grateful Dead celebration.
  • Event scheduled for December 4, 2025.
  • Recommends adopting resolutions for the event, including expenditure of city funds and acceptance of donations.
  • Event celebrates the Grateful Dead's 60th anniversary and aims to boost downtown activity and creative industry growth.
  • City Council approval required due to the event being private and invite-only.
Limitations
  • The text indicates the event is scheduled for December 4, 2025, but does not provide specific details on the resolutions or expenditures.
  • There are unresolved placeholders in the CEQA section.
  • The document does not specify the finality of the resolutions or approvals.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 3,442 chars
RULES COMMITTEE AGENDA: 12/10/25 ITEM: B.10 TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Vice Mayor Pam Foley District 9 DATE: December 2, 2025 APPROVED: SUBJECT: RETROAVTIVE APPROVAL OF FREE USE OF THE JANET GRAY HAYES ROTUNDA ON THURSDAY, DECEMBER 4, 2025, FOR THE GRATEFUL DEAD CELEBRATION SPONSORED BY COUNCIL DISTRICT 9 AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT RECOMMENDATION 1. Adopt a resolutions authorizing “Free Use” for the private, invite-only Grateful Dead Celebration held at the Janet Gray Hayes Rotunda on Thursday, December 4, 2025; 2. Approve the Grateful Dead Celebration as a City Council Sponsored Special Event and approve the expenditure of funds; 3. Approve and accept donations from various individuals, businesses or community groups to support the event; and 4. Place the item on the Council Date January 13, 2026 Council Agenda for action. BACKGROUND In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section 13.080 for free use of the City Hall facilities and the plaza. Presently, the resolution allows the City Council and City departments to...