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This memorandum discusses proposed changes to City Council Policy 1-18, Section 20, regarding the Office of the Mayor and City Council District Office Budgets during transition years. It recommends adopting a resolution to clarify that certain amounts should be rebudgeted to cover the period from July through December, including fundraised amounts for events scheduled before the end of December and remaining balances for specific budget actions approved by the City Council. The changes aim to ensure that outgoing Councilmembers have sufficient resources to complete their intended actions before their terms end.
Key points
The memorandum is addressed to the Mayor and City Council.
It proposes changes to City Council Policy 1-18, Section 20.
The recommendation includes rebudgeting fundraised amounts and remaining balances for specific budget actions.
The intent is to clarify budget procedures during transition years for outgoing Councilmembers.
No fiscal impacts are associated with the recommendation.
The memorandum has been coordinated with the City Attorney’s Office and the City Clerk’s Office.
It will be posted on the City Council Agenda website for the May 19, 2026 meeting.
Limitations
The document includes unresolved placeholders and blank fields.
The text appears to be a draft, as indicated in the extracted content.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 50,348 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 5/19/26 26-587 2.8 FROM: Jim Shannon DATE: April 27, 2026 Date: 5/7/2026 COUNCIL DISTRICT: Citywide SUBJECT: Proposed Changes to City Council Policy 1-18, Section 20, Office of the Mayor and City Council District Office Budgets in Transition Years RECOMMENDATION Adopt a resolution revising City Council Policy 1-18, Section 20, Office of the Mayor and City Council District Office Budgets in Transition Years to clarify that the following amounts shall be rebudgeted to the appropriation covering the period from July through December: any fundraised amounts for events scheduled to occur prior to the end of December, and any remaining balance for specific budget actions previously approved by the City Council that have not yet been completed. SUMMARY AND OUTCOME Approval of the recommended action will clarify City Council Policy 1-18, Section 20, Office of the Mayor and City Council District Office Budgets in Transition Years (Section 20), to ensure that funds previously fundraised by the incumbent Councilmember or directed by the City Council to accomplish a specific budget action are...
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The file was imported, but the current source metadata does not include a public document URL.
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The source text indicates this attachment appears to be a draft document.
This document is a draft resolution from the City Council of San José, proposing revisions to Council Policy 118 regarding the Office of the Mayor and City Council District Office Budgets during transition years. The revisions clarify the rebudgeting of certain amounts, including fundraised amounts for events scheduled before the end of December and remaining balances for specific budget actions previously approved by the City Council. The resolution aims to ensure that these funds are allocated for their intended use. The document also references the history of amendments to the policy since its initial adoption in 2004.
Key points
The resolution proposes revisions to Council Policy 118.
It clarifies rebudgeting procedures for the Office of the Mayor and City Council District Office Budgets during transition years.
Fundraised amounts for events before December and remaining balances for specific budget actions are to be rebudgeted.
The policy has been amended multiple times since its initial adoption in 2004.
Limitations
The document is marked as a draft.
There are unresolved placeholders for the resolution number and adoption date.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 48,214 chars
SAW:KMM:KMF 04/21/2026 RESOLUTION NO. ________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE APPROVING REVISIONS TO COUNCIL POLICY 118 TO REVISE SECTION 20 (OFFICE OF THE MAYOR AND CITY COUNCIL DISTRICT OFFICE BUDGETS IN TRANSITION YEARS) TO CLARIFY THAT THE FOLLOWING AMOUNTS SHALL BE REBUDGETED TO THE APPROPRIATION COVERING THE PERIOD FROM JULY THROUGH DECEMBER: ANY FUNDRAISED AMOUNTS FOR EVENTS SCHEDULED TO OCCUR PRIOR TO THE END OF DECEMBER, AND ANY REMAINING BALANCE FOR SPECIFIC BUDGET ACTIONS PREVIOUSLY APPROVED BY THE CITY COUNCIL THAT HAVE NOT YET BEEN COMPLETED WHEREAS, the City Council of the City of San José (“City”) initially adopted City Council Policy 1-18, “Operating Budget and Capital Improvement Program Policy” by City Council action on October 24, 2004, which policy has since been amended by the City Council on March 20, 2007, October 21, 2008, October 20, 2009, December 15, 2009, June 17, 2010, June 11, 2013, June 10, 2014, December 16, 2014, June 9, 2015, June 11, 2019, September 10, 2019, June 16, 2020, June 15, 2021, April 19, 2022, June 18, 2024, June 10, 2025, September 30, 2025, and March 3, 2026 (“Policy”); and WHEREAS, Section 20 (Office of the...