Matter CC 24-420

Local/Small Business Contracting Participation Annual Report

Economic Development Community & Economic Development Committee (CED) Agenda Ready Introduced 03 Oct 2024

2 Documents on file 340 KB · 2 extracted · 2 AI summaries

File: CC 24-420
Type: Reports to Committee
Status: Agenda Ready
Requester: Office of Economic Development
Introduced: 03 Oct 2024
Last synced: 12 Jun 2026 · 20:19

The papers

2 documents · 340 KB

01 246 KB

Memorandum

246 KB Extracted AI Summary

file 52068571-11dd-4eda-9394-a2b2d86237a9.pdf sha f26780672bbe source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The memorandum discusses the Department of Finance's contracting with local and small businesses for Fiscal Year 2023-2024. It recommends accepting the annual report on this contracting, highlighting the importance of supporting local businesses for economic growth. The report outlines the procurement process, preferences for local and small businesses, and provides data on contract values and awards. Efforts to increase participation from local and small businesses through outreach events are also mentioned.

Key points

The memorandum is addressed to the Community and Economic Development Committee from Drew Corbett.
It recommends accepting the annual report on contracting with local and small businesses for Fiscal Year 2023-2024.
Contracting with local businesses is emphasized as beneficial for the local economy.
The Finance Department is responsible for procurement in accordance with the San José Municipal Code.
Local businesses are defined as those with a valid San José Business Tax Certificate and a legitimate presence in Santa Clara County.
Small businesses are defined as local businesses with 35 or fewer employees.
A preference system is in place for local and small businesses in procurement processes.
The estimated total purchase order and contract value awarded was approximately $366.1 million for FY 2023-2024.
Estimated awards to local businesses were approximately $87.9 million, and to small businesses were approximately $39.8 million.
Outreach efforts to increase small/local participation included events like County of Santa Clara’s Contract Connect and 'Meet the Primes'.

Limitations

The text contains unresolved placeholders and references to external links that are not filled in.
The document does not specify the exact dates for certain events or the context of the approvals mentioned.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 5,625 chars

COMMITTEE AGENDA: 10/28/24 ITEM: d(3) TO: COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE FROM: Drew Corbett SUBJECT: SEE BELOW DATE: October 15, 2024 Approved Date 10/21/24 SUBJECT: Department of Finance Contracting with Local and Small Businesses in Fiscal Year 2023-2024 RECOMMENDATION Accept the annual report on contracting with local and small businesses for Fiscal Year 2023-2024. BACKGROUND Contracting with local and small businesses is an important goal of the City’s procurement programs. Contracting with local businesses helps promote the hiring of local workers and has a positive impact on the Santa Clara County economy. In the Fiscal Year 2022-2023 annual report to the Community and Economic Development Committee on October 23, 2023, staff shared that reporting on public works (construction) contracting was duplicative and that future reporting efforts by the Department of Public Works would continue to be included in the Annual Citywide Capital Improvement Program Status Report or would be circulated to City Council via an information memorandum. Therefore, procurements of public works and consulting/professional services contracts facilitated by the Department of Public...

02 93.5 KB

Presentation

93.5 KB Extracted AI Summary

file 329066f8-52cd-4315-95c0-d689664b1f8e.pdf sha 5bb356689114 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The document discusses the contracting with local and small businesses by the Department of Finance for the fiscal year 2023-2024. It outlines the decentralized procurement model of the city, detailing the roles of various departments in managing contracts. The Finance Department awarded a total of $366.1 million, with local businesses receiving 24% and local and small businesses receiving 11% of the total dollars awarded. Additionally, it provides statistics on the number of awards given to local and small businesses.

Key points

City's decentralized procurement model allows departments to manage their own consulting contracts.
Public Works Department manages public works contracts but is not included in this report.
Finance Department manages all other goods and services contracts.
$366.1 million total dollars awarded in FY 2023-2024.
Local businesses received 24% of total dollars awarded ($87.9 million).
Local and small businesses received 11% of total dollars awarded ($39.8 million).
1,602 total awards in FY 2023-2024.
Local businesses accounted for 12% of total awards (186), while local and small businesses accounted for 6% (102).

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 1,621 chars

DEPARTMENT OF FINANCE CONTRACTING WITH LOCAL & SMALL BUSINESSES IN FISCAL YEAR 2023-2024 COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE OCTOBER 28, 2024 ITEM (D)3 Albie Udom, Deputy Director, Finance Department 1 BACKGROUND • City's Decentralized Procurement Model  City Departments Independently manage consulting contracts within department  Public Works Department: Also manages public works contracts (construction) No longer a part of this report – shared in the Annual Citywide Capital Improvement Program Status Report  Finance Department (purchasing): Also manages all other goods and services 2 FINANCE / PURCHASING PROCUREMENT • $366.1 Million (M) Total Dollars Awarded in FY 2023-2024:  Local Businesses: 24% of total dollars awarded ($87.9M)  Local & Small Businesses: 11% of total dollars awarded ($39.8M) • 1,602 Total Awards in FY 2023-2024:  Local Businesses:12% of total awards (186)  Local & Small Businesses: 6% of total awards (102) 3 CONTRACTS & PURCHASE ORDERS: TOTAL DOLLARS AWARDED (IN MILLIONS) $101.6 $87.9 $64.5 $39.8 $20.3 $18.0 FY 21-22 FY 22-23 Local Businesses Local & Small Businesses 4 FY 23-24 CONTRACTS & PURCHASE ORDERS: TOTAL AWARDS 18% 12% 11% 6% 4%...