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San Jose Civic Gallery City Hall agenda intelligence

Matter 26-644

Actions Related to the Purchase Order with Evans Consoles Incorporated for 911 Call Center Equipment and Services.

Public Safety City Council Agenda Ready Introduced 19 May 2026
1 Document on file 187 KB · 1 extracted · 1 AI summary
File
26-644
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
19 May 2026
Last synced
13 Jun 2026 · 00:17

The papers

1 document · 187 KB
01 187 KB

Memorandum

187 KB Extracted AI Summary
file 2bfcdb0e-7afa-40a7-a6c9-e26d304069cd.pdf sha 9bf2c46b0e99 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum outlines a recommendation for the City Council to authorize the City Manager to execute a purchase order with Evans Consoles Incorporated for 911 call center furniture and equipment. The purchase is part of the renovation project for the 911 Communications Control Room, funded by Measure T. The total amount for the purchase order is $1,823,449, with an additional contingency of $200,000 for modifications. The current workstations are outdated and need replacement to ensure effective emergency response operations.

Key points
  • The memorandum is addressed to the Mayor and City Council.
  • It recommends authorizing a purchase order with Evans Consoles Incorporated for 911 call center equipment and services.
  • The purchase order is for a total of $1,823,449, with a contingency of $200,000.
  • The funding is part of the Measure T initiative for public safety improvements.
  • The current workstations have been in use since 2009 and are no longer effective.
  • The renovation project is projected to be completed by spring 2027.
  • The procurement process leverages a cooperative agreement for competitive pricing.
Limitations
  • The document includes placeholders for some fields that are not filled in.
  • The text does not specify the exact dates for the execution of the purchase order.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 6,317 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 6/2/26 26-644 2.12 FROM: Maria Öberg DATE: May 11, 2026 Date: 5/18/26 COUNCIL DISTRICT: Citywide SUBJECT: Actions Related to the Purchase Order with Evans Consoles Incorporated for 911 Call Center Furniture, Equipment, and Related Services RECOMMENDATION Adopt a resolution authorizing the City Manager or her designee to: (a) Execute a purchase order with Evans Consoles Incorporated (Vienna, VA), for the purchase of 911 call center equipment and services beginning on or about June 8, 2026, and ending on or about June 7, 2027, for a not-to-exceed amount of $1,823,449 and subject to the appropriation of funds; and (b) Approve a contingency of $200,000 for unanticipated order modifications, subject to the appropriation of funds. SUMMARY AND OUTCOME The Police Department seeks to purchase workstations and associated furniture for the Measure T-funded Communications Floor Renovation Project using funds allocated for furniture, fixtures, and equipment, which were originally approved in the FY 2023-2024 Capital Budget. The current workstations are used 24/7 and have been in place since 2009 and...