Retroactive Approval of "Free Use" of the Janet Gray Hayes Rotunda for the African American Community Service Agency's Juneteenth Power 50 Freedom Ball Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
Arts & CultureCity CouncilAgenda ReadyIntroduced 03 Jun 2026
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This memorandum addresses the retroactive approval for the use of the Janet Gray Hayes Rotunda for the African American Community Service Agency's Juneteenth Power 50 Freedom Ball, scheduled for June 7, 2026. It includes recommendations for the City Council to authorize free use of the venue, approve the event as a City Council sponsored special event, and accept donations to support the event.
Key points
The event is a private, invitation-only gathering celebrating the Juneteenth Power 50 Freedom Ball.
The event is sponsored by the Office of Mayor Matt Mahan.
The total cost of the event is $4,757.32, to be paid by the African American Community Service Agency.
The memorandum includes recommendations for retroactive approval of the venue use, event sponsorship, and acceptance of donations.
The event is considered Official City Business and aims to promote economic development and civic engagement.
Limitations
The text contains unresolved placeholders such as '___' and '______'.
The document does not specify the exact nature of the donations or the individuals and groups involved.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
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COUNCIL AGENDA : 6/9/2026 FILE : 26-738 ITEM : 2.13 ~ SANJOSE _ _ _ _ _ M_e_m_o_ra_n_d_um_ CTTYOF CAPITAL OF SILICON VALLEY TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Toni J. Taber, MMC City Clerk DATE: June 3, 2026 SUBJECT: Retroactive Approval of "Free Use" of the Janet Gray Hayes Rotunda for the African American Community Service Agency's Juneteenth Power 50 Freedom Ball Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation As recommended by the Rules and Open Government Committee on June 3, 2026: (a) Adopt a resolution retroactively authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private, invitation-only Power 50: Juneteenth Mayors Freedom Ball scheduled on June 7, 2026. (b) Retroactively approve the Power 50: Juneteenth Mayors Freedom Ball scheduled on June 7, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. (c) Retroactively approve and accept donations from various individuals, businesses or community groups to support the event. CEQA: Not a Project, File No. PP17-011,...
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The source text indicates this attachment appears to be a draft document.
This document is a draft resolution from the City Council of San Jose, retroactively authorizing the free use of the Janet Gray Hayes Rotunda on June 7, 2026, for the African American Community Service Agency's Juneteenth Power 50 Freedom Ball, hosted by Mayor Matt Mahan. The resolution outlines the event's purpose, which includes celebrating civic leadership and community impact, and emphasizes its benefits to local businesses and the city's economic vitality.
Key points
The resolution is for the free use of the Janet Gray Hayes Rotunda on June 7, 2026.
The event is the Juneteenth Power 50 Freedom Ball hosted by Mayor Matt Mahan.
The resolution states that the event qualifies as official City business.
The event aims to promote economic opportunity, cultural engagement, and community leadership.
The resolution is labeled as a draft.
Limitations
The document contains placeholders for the adoption date and voting results, which are not filled in.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 4,189 chars
SAW:NXN:JMD 5/28/2026 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE RETROACTIVELY AUTHORIZING “FREE USE” OF THE JANET GRAY HAYES ROTUNDA ON SUNDAY, JUNE 7, 2026, FOR THE AFRICAN AMERICAN COMMUNITY SERVICE AGENCY’S (AACSA) JUNETEENTH POWER 50 FREEDOM BALL HOSTED BY THE OFFICE OF MAYOR MATT MAHAN WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes the Mayor and Council Offices to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, the Office of Mayor Matt Mahan hosted the AACSA’s Power 50: Juneteenth Mayors Freedom Ball, a private event at the Janet Gray Hayes Rotunda on Sunday, June 7, 2026, as the premiere kickoff event for the 45th Annual Juneteenth in the Streets celebration in San José; and WHEREAS, the purpose of the Power 50: Juneteenth Mayors Freedom Ball was to celebrate excellence, civic leadership,...