Official source link unavailable.
The file was imported, but the current source metadata does not include a public document URL.
Generated summaryAI-assisted
The memorandum discusses the Cost of Special Events Audit Report, which evaluates the security and other costs associated with outdoor special events in San José. The report, prepared by the City Auditor, highlights that in FY 2023-24, the City incurred costs of at least $622,000 for 84 outdoor events, primarily driven by labor costs. It identifies areas for improvement in transparency regarding police staffing costs and coordination in the event permitting process. The report includes recommendations for the Administration and Police Department to enhance customer service for event organizers.
Key points
The audit report assesses the costs incurred by the City for outdoor special events.
In FY 2023-24, the City charged at least $622,000 for 84 outdoor events.
Labor costs accounted for approximately 70% of the total City costs.
The report recommends improving transparency in police staffing costs and better coordination in the event permitting process.
Limitations
The document contains unresolved placeholders such as specific dates and details regarding the Community and Economic Development Committee referral.
The text appears to be truncated, which may limit the completeness of the information provided.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 64,985 chars
COUNCIL AGENDA : 8/26/2025 FILE : 25-903 ITEM : 3.4 TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW FROM: Toni J. Taber, MMC City Clerk DATE: August 12, 2025 SUBJECT: Cost of Special Events Audit Report Recommendation As recommended by the Community and Economic Development Committee on June 16, 2025, accept the report on the audit of security or other costs of special events. CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (City Auditor) [Community and Economic Development Committee referral 6/16/2025 Item (d)1] [Deferred from 8/19/2025 - Item 3.3 (25-834)] Office of the City Auditor Report to the City Council City of San José CITY COSTS FOR OUTDOOR SPECIAL EVENTS: OPPORTUNITIES EXIST TO ENHANCE CUSTOMER SERVICE Report 25-01 June 2025 Office of the City Auditor Joe Rois, City Auditor June 9, 2025 Honorable Mayor and Members Of the City Council 200 East Santa Clara Street San José, CA 95113 City Costs for Outdoor Special Events: Opportunities Exist to Enhance Customer Service In FY 2023-24, there were 84 outdoor special events that required permits and services from...
Official source link unavailable.
The file was imported, but the current source metadata does not include a public document URL.
Generated summaryAI-assisted
The report from the City Auditor, issued in June 2025, discusses costs associated with outdoor special events in the city, highlighting the need for improved transparency and coordination. It outlines findings related to police staffing costs and the event permitting process, along with recommendations for enhancing customer service and cost predictability.
Key points
In FY 2023-24, 84 outdoor special events required permits and services from multiple City departments.
Estimated attendance totaled 330,000 over 300 event days.
Total City costs were $622,000, with labor costs being the largest component at $436,000.
Police staffing costs represented 51% of overall City costs.
Recommendations include updating the City’s website for cost estimates and improving coordination in the permitting process.
Limitations
The document does not provide specific dates for the events or detailed financial breakdowns.
There are unresolved placeholders in the recommendations section regarding specific actions to be taken.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 2,821 chars
CITY COSTS FOR OUTDOOR SPECIAL EVENTS: OPPORTUNITIES EXIST TO ENHANCE CUSTOMER SERVICE A Report from the City Auditor Issued June 2025 http://www.sanjoseca.gov/auditor Presenters: Joe Rois, City Auditor Brittney Harvey, Supervising Auditor Michael O’Connell Jr., Program Performance Auditor II Dilnoza Khudoyberganova, Program Performance Auditor I Community & Economic Development Committee, June 16, 2025 Item (d)1 City Auditor’s Office, 1 Background Police Staffed at an Intersection for an Event • In FY 2023-24, 84 outdoor special events required permits and services from multiple City departments. • Estimated attendance totaled 330,000 attendees over 300 event days. • City costs totaled $622,000 total City cost— labor costs were the biggest driver, totaling $436,000. Source: Auditor photo at the 2025 Shamrock Run. City Auditor’s Office, 2 Finding I: More Transparent and Predictable Police Staffing Costs Can Help Event Organizers • Police staffing costs accounted for 51% of overall City costs. • Cost estimates are not consistently provided and not all rates charged were posted on the special events webpage. • Fully staffing sworn personnel at events has been a persistent...