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San Jose Civic Gallery City Hall agenda intelligence

Matter 25-882

Actions Related to Purchase Orders for E-books, E-audiobooks, and Related Services.

Budget & Finance City Council Agenda Ready Introduced 12 Aug 2025
1 Document on file 101 KB · 1 extracted · 1 AI summary
File
25-882
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
12 Aug 2025
Last synced
19 May 2026 · 03:59

The papers

1 document · 101 KB
01 101 KB

Memorandum

101 KB Extracted AI Summary
file 68dcecc4-fae4-449a-bf66-61f5cb46b70f.pdf sha 51a1e30a2a39 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

The document outlines a request for City Council action regarding the negotiation and execution of purchase orders for e-books, e-audiobooks, and related services. It recommends authorizing the City Manager to negotiate with three vendors for a total maximum compensation of $1,567,000 for a one-year term starting on or about September 1, 2025. The recommendation is based on the need to ensure uninterrupted access to digital resources for library patrons due to a delay in initiating a new competitive bidding process. The funding source is identified as the Acquisition of Materials in the Construction Tax and Property Conveyance Tax Fund.

Key points
  • City Council action request related to purchase orders for e-books and e-audiobooks.
  • Recommendation to authorize the City Manager to negotiate with OverDrive, OCLC, and Baker & Taylor.
  • Maximum aggregate compensation of $1,567,000 for a one-year term starting on or about September 1, 2025.
  • Current agreements set to expire on August 31, 2025.
  • Funding sourced from the Acquisition of Materials in the Construction Tax and Property Conveyance Tax Fund.
Limitations
  • The document appears to be a draft as it includes placeholders and unresolved details.
  • Specific dates and outcomes related to the City Council's actions are not provided.
  • No commission recommendation or input is associated with this action.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 3,738 chars
COUNCIL AGENDA: FILE: ITEM: 8/26/25 25-882 2.10 CITY COUNCIL ACTION REQUEST DEPARTMENT(S) CEQA COORDINATION Director Approval Finance Not a Project, File No. City Attorney's Office, /s/ PP17-003, City Manager’s Budget Maria Öberg Agreements/Contracts Office, and Library (New or Amended) Department. COUNCIL DISTRICT(S) CMO Approval resulting in no Citywide physical changes to the environment. 8/8/25 SUBJECT: Actions Related to Purchase Orders for E-books, E-audiobooks, and Related Services RECOMMENDATION Adopt a resolution authorizing the City Manager or her designee to: (a) Negotiate and execute purchase orders with OverDrive, Inc (Cleveland, OH), OCLC Online Computer Library (Ontario, CA), and Baker & Taylor, LLC (Charlotte, NC) for the purchase of ebooks, e-audiobooks, and related services with a maximum aggregate compensation not to exceed $1,567,000 for a one-year term beginning on or about September 1, 2025, through August 31, 2026, each purchase order to be issued for: 1. Overdrive Inc: $1,500,000 2. Baker & Taylor Inc: $45,000 3. OCLC Online Computer Company: $22,000 (b) Negotiate and execute amendments for all purchase orders referenced above as required to address any...