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San Jose Civic Gallery City Hall agenda intelligence

Matter 25-887

Actions Related to Purchase Orders with Mission Valley Ford Truck Sales, Inc. and Downtown Ford Sales for New All Electric Ford E Transit-350 Cargo Vans.

Infrastructure & Public Works City Council Agenda Ready Introduced 12 Aug 2025
1 Document on file 100 KB · 1 extracted · 1 AI summary
File
25-887
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
12 Aug 2025
Last synced
19 May 2026 · 03:59

The papers

1 document · 100 KB
01 100 KB

Memorandum

100 KB Extracted AI Summary
file 30c8f529-9e1a-41fa-8215-56a3a79b6bd9.pdf sha 904488b35b36 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum outlines a request for City Council action regarding the amendment of purchase orders with Mission Valley Ford Truck Sales, Inc. and Downtown Ford Sales for new all-electric Ford E Transit-350 cargo vans. The recommendation includes increasing the total compensation by $2,000,000, bringing the maximum compensation to $3,430,000, and allowing for the exercise of up to six one-year options to extend the purchase orders until approximately May 14, 2032. The Public Works Department is responsible for overseeing the vehicle fleet, and the new cargo vans are necessary to meet ongoing service needs. The competitive bidding process was completed in March 2025, with two bids received and no protests. City Council approval is required for the additional purchases.

Key points
  • City Council action request for purchase orders with Mission Valley Ford Truck Sales, Inc. and Downtown Ford Sales.
  • Recommendation to amend purchase orders to increase total compensation by $2,000,000.
  • Maximum compensation not-to-exceed $3,430,000 until May 14, 2026.
  • Up to six one-year options to extend purchase orders until approximately May 14, 2032.
  • Public Works Department oversees the vehicle fleet and requires new cargo vans for service needs.
  • Competitive Request for Bids released in March 2025, with two bids received.
  • No commission recommendation or input associated with this action.
Limitations
  • The text does not provide specific dates for the City Council meeting or the competitive bidding process.
  • There are unresolved placeholders regarding the funding sources for the purchases.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 3,259 chars
COUNCIL AGENDA: FILE: ITEM: 8/26/25 25-887 2.15 CITY COUNCIL ACTION REQUEST DEPARTMENT(S) CEQA COORDINATION Director Approval Finance Not a Project, File No. City Attorney’s Office; /s/ PP17-003, City Manager’s Budget Maria Öberg Agreements/Contracts Office; Department of COUNCIL CMO Approval (New or Amended) Public Works DISTRICT(S) resulting in no physical Citywide changes to the environment. 8/12/25 SUBJECT: Actions Related to Purchase Orders with Mission Valley Ford Truck Sales, Inc. and Downtown Ford Sales for New All Electric Ford E Transit-350 Cargo Vans RECOMMENDATION Adopt a resolution authorizing the City Manager or her designee to: (a) Amend purchase orders OP 66696 with Mission Valley Ford Truck Sales Inc. (San José, CA) and OP 66700 with Downtown Ford Sales (Sacramento, CA) to increase the total compensation by $2,000,000, for a maximum compensation not-to-exceed $3,430,000 for the period ending May 14, 2026; and (b) Exercise up to six one-year options to extend the terms of the purchase orders with the last option, for each purchase order, ending on or about May 14, 2032, subject to the appropriation of funds. BASIS FOR RECOMMENDATION The Public Works Department...