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San Jose Civic Gallery City Hall agenda intelligence

Matter 25-577

Report on Request for Proposal for a Recreation Registration System.

Parks & Recreation City Council Agenda Ready Introduced 20 May 2025
1 Document on file 225 KB · 1 extracted · 1 AI summary
File
25-577
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
20 May 2025
Last synced
19 May 2026 · 03:53

The papers

1 document · 225 KB
01 225 KB

Memorandum

225 KB Extracted AI Summary
file 8ba449ee-8a04-43c6-9580-2ca2ded4a6d7.pdf sha b969c6ad5460 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

This memorandum reports on a Request for Proposal for a Recreation Registration System. It recommends authorizing the City Manager to negotiate and execute an agreement with Active Network, LLC for a one-year term, with options to extend, to manage reservations for the City’s recreation programs and facilities. The Parks, Recreation and Neighborhood Services Department serves over 70,000 users annually and manages numerous activities and reservable sites. The evaluation process for the proposals included scoring by a three-member team, with Active Network, LLC being the highest-ranked proposer. The total recommended cost for the initial term is $113,600, funded by the General Fund.

Key points
  • The memorandum is addressed to the Mayor and City Council.
  • It recommends authorizing an agreement with Active Network, LLC for a recreation registration system.
  • The initial term of the agreement is for one year, beginning on or about June 1, 2025.
  • The Parks, Recreation and Neighborhood Services Department offers 6,000 to 7,000 activities annually.
  • The evaluation process included proposals from five vendors, with Active Network, LLC receiving the highest score.
  • The total recommended cost for the initial term is $113,600, subject to appropriation of funds.
  • The memorandum will be posted on the City’s Council Agenda website for the June 3, 2025 meeting.
Limitations
  • The document includes unresolved placeholders, such as the date and specific budget references.
  • The text appears to be a draft, as indicated by the presence of 'Approved' and the date '6/3/25'.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 9,326 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: SEE BELOW Approved 6/3/25 25-577 2.19 FROM: Maria Öberg DATE: Date May 12, 2025 5/19/25 COUNCIL DISTRICT: Citywide SUBJECT: Report on Request for Proposal for a Recreation Registration System RECOMMENDATION Adopt a resolution authorizing the City Manager or her designee to: (a) Negotiate and execute an agreement with Active Network, LLC (Plano, TX) for a recreation registration system for a one-year term beginning on or about June 1, 2025 through May 31, 2026, with a maximum compensation not to exceed $113,600, subject to the appropriation of funds; (b) Negotiate and execute amendments to the agreement as required to address changes in the City’s recreation registration system needs, including associated adjustments in compensation, consistent with the procurement and the City’s standard terms and conditions, subject to the appropriation of funds; and (c) Exercise up to nine one-year options to extend the term of the agreement, subject to the appropriation of funds. SUMMARY AND OUTCOME Authorizing the City Manager or her designee to take these actions provides the City with access to a software platform to...