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This memorandum seeks approval for the free use of the Janet Gray Hayes Rotunda for the 2026 Youth Commission Annual Recognition Awards Event, scheduled for June 8, 2026. The event is co-hosted by the Library Department and aims to honor the achievements of youth involved in the Youth Commission and Youth Advisory Councils. The Library Department will oversee the event, which will include speeches, acknowledgements, and food. The request for free use is necessary as the event is private and not open to the public, requiring City Council approval. The total costs associated with the event are outlined, with a reduced amount expected after approval for free use. The memorandum has been coordinated with relevant city departments and will be posted on the City Council Agenda website for the upcoming meeting.
Key points
Event date: June 8, 2026.
Location: Janet Gray Hayes Rotunda.
Event is private and honors Youth Commissioners and their families.
Library Department will lead the planning and execution of the event.
Total costs for the event are $7,074, with $2,045 needed after free use approval.
Memorandum coordinated with City Attorney’s Office, City Manager's Budget Office, and Public Works Department.
Will be posted on the City Council Agenda website for the April 14, 2026 meeting.
Limitations
The text includes placeholders for some fields that are not filled in.
The document does not specify the exact nature of the 'Free Use' approval process.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 6,432 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 4/14/26 26-396 2.14 FROM: Jill Bourne DATE: March 23, 2026 Date: 4/1/26 COUNCIL DISTRICT: Citywide SUBJECT: Approval of “Free Use” of the Janet Gray Hayes Rotunda for the 2026 Youth Commission Annual Recognition Awards Event RECOMMENDATION Adopt a resolution authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private 2026 Youth Commission End of the Year Recognition Awards held on Monday, June 8, 2026, co-hosted by the Library Department. SUMMARY AND OUTCOME The Library Department will be granted free use of the City Hall facilities (Janet Gray Hayes Rotunda, City Hall garage, and Fourth Street garage) for the Youth Commission’s Recognition Award’s private event. BACKGROUND In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section 13.080 for free use of City Hall facilities and plaza. Presently, the resolution allows City Council and City Departments to have free use of facilities for events that: 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked 30 days in advance....
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Generated summaryAI-assisted
The source text indicates this attachment appears to be a draft document.
This document is a resolution from the City Council of San Jose authorizing the free use of the Janet Gray Hayes Rotunda for the 2026 Youth Commission Annual Recognition Awards Event, co-hosted by the Library Department, on June 8, 2026. The resolution outlines the event's purpose, which is to honor the achievements of Youth Commissioners and promote youth empowerment. It states that the event qualifies as official City business and meets the criteria for free use as per the adopted Schedule of Fees Resolution No. 79138.
Key points
Resolution authorizes free use of Janet Gray Hayes Rotunda for a specific event.
Event is the 2026 Youth Commission Annual Recognition Awards on June 8, 2026.
Co-hosted by the Library Department.
Event aims to honor Youth Commissioners and promote youth empowerment.
Event qualifies as official City business and meets criteria for free use.
Limitations
The document appears to be a draft.
The resolution number is not filled in.
The adoption date and voting results are not filled in.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 3,774 chars
SAW:NXN:CLS 4/2/2026 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” OF THE JANET GRAY HAYES ROTUNDA ON MONDAY, JUNE 8, 2026 FOR THE 2026 YOUTH COMMISSION ANNUAL RECOGNITION AWARDS EVENT CO-HOSTED BY THE LIBRARY DEPARTMENT WHEREAS, in June 2019, the City of San José (“City”) adopted Schedule of Fees Resolution No. 79138 for the fees and charges for City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138 authorizes City Departments to have “Free Use” of the City Hall Facility and Plaza for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, the Library Department (“Library”) will co-host the 2026 Youth Commission Annual Recognition Awards Event, a private event at the Janet Gray Hayes Rotunda on Monday, June 8, 2026, attended by Youth Commissioners, Youth Advisory Council Members, and Youth Commissioners’ families; and WHEREAS, this event will raise awareness of the Library's youth empowerment efforts with the youth attendees, invited Councilmembers, and City Staff; and WHEREAS, the...