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The report titled 'Fire Inventory Controls Over Controlled Substances: Clarifying Policies and Separating Duties Would Further Improve Security' assesses the San José Fire Department's inventory controls over controlled substances, specifically morphine and midazolam used for Advanced Life Support. The audit, requested by the Fire Chief after a tampering incident in April 2025, identifies areas for improvement in policies and separation of duties to enhance security. It includes seven recommendations aimed at clarifying existing policies and strengthening inventory management practices. The report is scheduled for presentation at the Public Safety, Finance, and Strategic Support Committee meeting on December 4, 2025.
Key points
The audit was conducted by the Office of the City Auditor and focuses on inventory controls over controlled substances used by the San José Fire Department.
The audit was prompted by an incident involving suspected tampering of controlled substances containers in April 2025.
The report includes findings that current policies need clarification to reflect actual practices and recommends separating duties to strengthen inventory controls.
No evidence of theft or tampering was found during the audits conducted in the summer of 2025.
The report outlines seven recommendations for improving controls over controlled substances, including policy revisions and increased management oversight.
Limitations
The text includes unresolved placeholders such as specific dates and details about the recommendations that are not fully detailed.
The document appears to be truncated, which may limit the completeness of the summary.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 78,853 chars
PSFSS COMMITTEE AGENDA: 12/4/25 ITEM: (d)1 Office of the City Auditor Report to the City Council City of San José FIRE INVENTORY CONTROLS OVER CONTROLLED SUBSTANCES: CLARIFYING POLICIES AND SEPARATING DUTIES WOULD FURTHER IMPROVE SECURITY Report 25-05 November 2025 This page was intentionally left blank Office of the City Auditor Joe Rois, City Auditor November 24, 2025 Honorable Mayor and Members Of the City Council 200 East Santa Clara Street San José, CA 95113 Fire Inventory Controls Over Controlled Substances: Clarifying Policies and Separating Duties Would Further Improve Security To provide Advanced Life Support (ALS), the San José Fire Department uses two medications regulated by the federal Controlled Substances Act: morphine for pain management and midazolam for seizures and sedation. Each fire engine, truck, or other apparatus that provides ALS services carries these two controlled substances. Before being distributed to fire apparatus, the Fire Department keeps the controlled substances in a safe in a central facility. The objective of this audit was to assess the Fire Department’s inventory controls over controlled substances. The audit was requested by the Fire...
Official source link unavailable.
The file was imported, but the current source metadata does not include a public document URL.
Generated summaryAI-assisted
The report from the City Auditor assesses the San José Fire Department's inventory controls over controlled substances, specifically morphine and midazolam. It identifies areas for improvement in policies and practices related to the security and management of these substances. The report includes seven recommendations aimed at enhancing controls and ensuring compliance with current practices.
Key points
The San José Fire Department uses morphine and midazolam for ALS services.
Controlled substances are stored in a central safe before distribution to fire apparatus.
The audit found no evidence of theft or tampering during audits conducted in summer 2025.
Policies need to be clarified to reflect current practices regarding the security of controlled substances on fire apparatus.
Recommendations include revising policies for monitoring and storage, separating duties for supply management, and increasing management oversight.
Limitations
The text indicates the audit was conducted in summer 2025, but specific dates for the report or recommendations are not provided.
Unresolved placeholders for specific details in the report are not filled in.
Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.
Extracted text preview · 2,356 chars
Fire Inventory Controls over Controlled Substances Clarifying Policies and Separating Duties Would Further Improve Security A Report from the City Auditor Issued November 2025 http://www.sanjoseca.gov/auditor Presenters: Joe Rois, City Auditor Alison Pauly, Supervising Auditor Maria Valle, Program Performance Auditor II Public Safety, Finance and Strategic Support Committee Agenda Item D-1 1 Background • San José Fire Department has two controlled substances, morphine and midazolam, to provide ALS services. • Main supplies are kept in a central safe before being distributed to apparatus. • Each fire apparatus that provides ALS services carries these two controlled substances. Audit Objective: Assess the Fire Department’s inventory controls over controlled substances. 2 Finding I: Policies require securing controlled substances on fire apparatus but should be clarified to reflect current practices • We found no evidence of theft or tampering during our audits in summer 2025. • Policies for controlled substances on fire apparatus require regular monitoring and physical security. • Current practices in some areas should be formalized. Recommendation: To improve controls over...