City-wide Community Engagement Framework Annual Report

The document is a memorandum regarding the City-Wide Community Engagement Framework Annual Report, addressed to the Community and Economic Development Committee. It outlines the recommendation to accept the annual report on the City’s community engagement activities, including the use of consultants and community-based organizations. The report discusses the City’s efforts to improve community engagement, particularly during the COVID-19 pandemic, and highlights various initiatives and commissions aimed at enhancing participation from residents, especially those with lived experiences related to homelessness and economic mobility. It also details the establishment of a Citywide Community Engagement Framework to standardize engagement practices across departments. The document includes background information, analysis of community engagement strategies, and feedback from residents on improving participation in City processes.

Key points

• The memorandum is addressed to the Community and Economic Development Committee.
• It recommends accepting the annual report on community engagement activities.
• The report includes updates on the Citywide Community Engagement Framework.
• The City has focused on improving community engagement, especially during the COVID-19 pandemic.
• Initiatives include the Lived Experience Members of Commissions and the Community Stabilization and Opportunity Pathways Fund Commission.
• The Community Engagement Working Group (CEWG) has been established to improve engagement practices.
• The City has contracted with on-call consultants and community-based organizations for outreach efforts.
• Feedback from residents highlighted the need for incentives and better communication from the City.

Limitations

• The document is truncated and does not provide complete information on all sections.
• Some sections contain unresolved placeholders and missing information.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

This document is a draft report created by the Community Engagement Working Group for the City of San José. It outlines the importance of community engagement in decision-making processes, defines community engagement, and distinguishes it from public outreach. The report emphasizes the need for inclusive and equitable engagement practices to build trust and improve outcomes in city projects and programs. It also discusses the components of the community engagement system, existing policies, and the relationship between community engagement and racial equity. The document serves as a philosophical guide and aims to establish shared definitions among city staff while supporting coordination and consistency across departments.

Key points

• The document is a draft report by the Community Engagement Working Group.
• It defines community engagement as a two-way dialogue between the City and the public.
• Community engagement is essential for equitable program delivery and decision-making.
• The report outlines components of the community engagement system, including city staff, City Council, advisory bodies, community leaders, partner agencies, resources, and tools.
• It discusses existing policies related to community engagement, including the General Plan and various council policies.
• The document emphasizes the importance of racial equity in community engagement processes.

Limitations

• The text appears to be truncated, which may limit the completeness of the summary.
• Specific dates, votes, dollar amounts, and outcomes are not provided in the text.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Attachment B contains a list of on-call community engagement consultants along with their master agreement status, all of which are complete.

Key points

• List of organizations includes ACTIONABLE INSIGHTS LLC, Baird + Driskell Community Planning, CultureWonk, EMC Research, Katz & Associates, Inc., PlaceWorks, Raimi + Associates, Resource Development Associates, and Winter Consulting.
• All master agreements for the listed organizations are complete.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

This document lists various community-based organizations involved in on-call community engagement, along with their master agreement statuses. Some organizations have completed agreements, while others are in progress or yet to be assigned.

Key points

• Breathe California of the Bay Area, Golden Gate, and Central Coast - Complete
• Latino Business Foundation Silicon Valley - Complete
• Movimiento de Arte y Cultura Latino Americana de San Jose, Inc. - Complete
• School of Arts and Culture at MHP - Complete
• SPUR - Complete
• Community Health Partnership - Complete
• Social Good Fund (Catalyze SV) - Complete
• African American Community Service Agency - Complete
• Chopsticks Alley Art Inc - Complete
• International Children Assistance Network (ICAN) - Complete
• Catholic Charities of Santa Clara County - In Progress
• Valley Verde - In Progress
• Latinas Contra Cancer - In Progress
• Local Color - In Progress
• Latina Coalition of Silicon Valley - In Progress
• Pars Equality Center - In Progress
• SOMOS Mayfair - In Progress
• Vietnamese American Roundtable - In Progress
• Fresh Lifelines for Youth, Inc. - To be Assigned
• Healing Grove Health Center Foundation - To be Assigned
• Healthier Kids Foundation - To be Assigned
• Latino Education Advancement Foundation - To be Assigned

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

This document appears to be a draft of an engagement report summarizing community feedback on the City of San José's Citywide Community Engagement Framework. It outlines insights gathered from a survey and three open houses held in February 2024, aimed at improving community participation in city engagement activities. Key insights include the need for better follow-up on feedback, equitable opportunities for engagement, and the importance of reaching residents through familiar community channels. Recommendations for enhancing engagement practices are also provided.

Key points

• The City of San José is finalizing its Citywide Community Engagement Framework.
• 939 responses were collected from a survey to validate the Framework.
• Three open houses were held in February 2024 to gather community feedback.
• Key insights include the need for better follow-up on feedback and equitable engagement opportunities.
• Recommendations include standardizing engagement practices and improving participant experiences.

Limitations

• The document contains unresolved placeholders and lacks specific details in some sections.
• The dates for the engagement events are provided, but no specific outcomes or follow-up actions are mentioned.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The extracted text for Attachment E is empty and does not provide any information.

Limitations

• The text extraction is too sparse to provide any meaningful summary.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

The source text indicates this attachment appears to be a draft document.

The document is an annual report on the City-wide Community Engagement Framework, detailing the commitment to improve community engagement through various consultants and organizations. It outlines the background of community engagement consultants and community-based organizations, project examples, the role of the Community Engagement Working Group, guiding principles, steps for applying these principles, and next steps for finalizing agreements and training.

Key points

• Commitment to improving community engagement through consultants and community-based organizations.
• City Council approved 9 community engagement consultants in August 2022.
• A separate RFP for community-based organizations was issued in January 2023, with master agreements executed with 10 CBOs.
• The Community Engagement Working Group conducted trainings and developed the Citywide Community Engagement Framework.
• The framework includes guiding principles and steps for effective community engagement.
• Next steps include finalizing agreements with CBOs and training City departments on the framework.

Limitations

• The document appears to be a draft as it includes placeholders and lacks finalized details in some sections.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.