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San Jose Civic Gallery City Hall agenda intelligence

Matter 25-688

Report on Request for Proposals for an Integrated Library Software Solution.

Budget & Finance City Council Agenda Ready Introduced 03 Jun 2025
1 Document on file 216 KB · 1 extracted · 1 AI summary
File
25-688
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
03 Jun 2025
Last synced
19 May 2026 · 03:55

The papers

1 document · 216 KB
01 216 KB

Memorandum

216 KB Extracted AI Summary
file 26c23b28-7a06-442f-9bb8-5c4238baca3b.pdf sha bc7ce56619a6 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum addresses a report on a request for proposals for an integrated library software solution for the San José Public Library. It recommends authorizing the City Manager to negotiate and execute an agreement with Sirsi Corporation for a three-year term, with options to extend, to enhance library operations and services. The total initial agreement amount is $675,951, with a contingency of $68,000, and the proposal aims to modernize library functions and improve user experience.

Key points
  • The memorandum is from Maria Öberg, dated May 27, 2025.
  • It recommends adopting a resolution to authorize the City Manager to negotiate an agreement with Sirsi Corporation.
  • The agreement is for an integrated library software solution for the San José Public Library.
  • The initial term of the agreement is three years, starting around July 7, 2025.
  • The total recommended agreement amount is $743,951, including a contingency.
  • The library system serves over 760,000 members and manages 2.5 million items.
  • The proposal aims to enhance library operations and improve customer experience.
  • The memorandum will be posted on the City’s Council Agenda website for the June 17, 2025 meeting.
Limitations
  • The document contains unresolved placeholders and blank fields.
  • The text indicates a future date for the City Council meeting but does not provide specific outcomes or votes.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 11,252 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 6/17/25 25-688 2.22 FROM: Maria Öberg DATE: May 27, 2025 Date: 6/4/25 COUNCIL DISTRICT: Citywide SUBJECT: Report on Request for Proposals for an Integrated Library Software Solution RECOMMENDATION Adopt a resolution authorizing the City Manager or her designee to: (a) Negotiate and execute an agreement with Sirsi Corporation (Lehi, UT) for an integrated library software solution software for the San José Public Library — including related professional services such as project management, business process analysis, installation of the software, configuration and customization, data migration from the legacy system, training, and post-production maintenance and support — for an initial three-year term beginning on or about July 7, 2025, and ending on or about July 6, 2028, or as may be adjusted to align with the renewal term, with a maximum compensation not to exceed $675,951; (b) Approve a contingency of $68,000 for unanticipated costs; (c) Negotiate and execute amendments and/or change orders related to unanticipated changes in the scope of work and related services, subject to the...