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San Jose Civic Gallery City Hall agenda intelligence

Matter 25-696

Report on Request for Proposals for Senior Nutrition Plan.

Health & Human Services City Council Agenda Ready Introduced 03 Jun 2025
1 Document on file 219 KB · 1 extracted · 1 AI summary
File
25-696
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
03 Jun 2025
Last synced
19 May 2026 · 03:55

The papers

1 document · 219 KB
01 219 KB

Memorandum

219 KB Extracted AI Summary
file d34df36b-ba99-4f44-855b-d133387757c0.pdf sha 4030f1dc081a source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum discusses the recommendation to authorize the City Manager to negotiate and execute an agreement with TRIO Community Meals, LLC for the Senior Nutrition Plan at citywide senior nutrition sites. The initial term is proposed to begin on or about July 1, 2025, and end on or about June 30, 2026, with a maximum compensation not to exceed $3,550,449. The program aims to provide healthy meal services to seniors, with an estimated 233,437 meals to be served in the current year. The City has partnered with the County of Santa Clara for these services, and the current vendor's contract is set to expire on June 30, 2025. A request for proposals was released, and TRIO Community Meals, LLC was identified as the highest-ranked proposer. The memorandum outlines the evaluation process and funding implications for the program.

Key points
  • The memorandum recommends authorizing the City Manager to negotiate an agreement with TRIO Community Meals, LLC for the Senior Nutrition Plan.
  • The initial term of the agreement is proposed to be from July 1, 2025, to June 30, 2026.
  • The maximum compensation for the agreement is not to exceed $3,550,449.
  • The program is expected to serve approximately 233,437 nutritious meals in the current year.
  • The City has provided Senior Nutrition Services in partnership with the County of Santa Clara at fourteen locations.
  • TRIO Community Meals, LLC has been the service provider since 2018, with the current contract expiring on June 30, 2025.
  • A request for proposals was released, and TRIO Community Meals, LLC scored the highest in the evaluation process.
Limitations
  • The document contains placeholders and unresolved sections, such as the specific date for the council meeting and budget references.
  • The document does not provide specific details on the evaluation scores for all vendors.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 9,346 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 6/17/25 25-696 2.30 FROM: Maria Öberg, Jon Cicirelli DATE: May 27, 2025 Date: 6/4/25 COUNCIL DISTRICT: Citywide SUBJECT: Report on Request for Proposals for Senior Nutrition Plan RECOMMENDATION Adopt a resolution authorizing the City Manager or her designee to: 1. Negotiate and execute an agreement with TRIO Community Meals, LLC (formerly Bateman) (a Mississippi Limited Liability Company authorized to do business in the State of California) for Senior Nutrition Plan at Citywide senior nutrition sites for an initial one-year term beginning on or about July 1, 2025, and ending on or about June 30, 2026, with a maximum compensation not to exceed $3,550,449, subject to appropriation of funds; and 2. Approve a contingency of $400,000 for unanticipated and related services, subject to the appropriation of funds; and 3. Negotiate and execute amendments and change orders related to unanticipated scope, compensation changes and related services, subject to the appropriation of funds; and 4. Exercise up to six one-year options to extend the term of the agreement for a maximum term of seven years...