Matter 25-774

Approval of “Free Use” of the Janet Gray Hayes Rotunda for the 2025 Career Online High School Graduation Ceremony.

City Council Agenda Ready Introduced 11 Jun 2025

2 Documents on file 178 KB · 2 extracted · 2 AI summaries

File: 25-774
Type: Consent Agenda
Status: Agenda Ready
Requester: Unknown
Introduced: 11 Jun 2025
Last synced: 19 May 2026 · 03:56

The papers

2 documents · 178 KB

01 104 KB

Memorandum

104 KB Extracted AI Summary

file 442e6719-884a-44c9-96f4-f9774518d2a8.pdf sha 8db0da006e78 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

The memorandum outlines a request for the City Council to approve the 'Free Use' of the Janet Gray Hayes Rotunda for the 2025 Career Online High School Graduation Ceremony, scheduled for August 9, 2025. This event is co-hosted by the Library Department and the San José Public Library Foundation. The request is necessary as the event is private, invite-only, and occurs on a Saturday, which does not fall under the existing resolution for free use of City facilities. The Library Department will lead the planning and promotion of the event, with support from the Foundation. The total estimated cost for the event is $6,873, but only $1,186 will be required after the approval of 'Free Use'.

Key points

Event: 2025 Career Online High School Graduation Ceremony
Date: August 9, 2025
Location: Janet Gray Hayes Rotunda, City Hall
Co-hosts: Library Department and San José Public Library Foundation
Request for 'Free Use' due to private nature and Saturday scheduling
Total estimated cost: $6,873; $1,186 needed after approval
Library Department to lead event planning and promotion

Limitations

The text contains unresolved placeholders such as the specific item number and council district.
The document appears to be a draft as it includes approval signatures with dates.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 4,048 chars

COUNCIL AGENDA: FILE: ITEM: DEPARTMENT(S) Library COUNCIL DISTRICT(S) Citywide CITY COUNCIL ACTION REQUEST CEQA COORDINATION Not a Project, File City Attorney’s Office, No. PP17-011, City Manager's Budget Temporary Special Office, and Public Events resulting in no Works Department. changes to physical environment. 6/17/25 25-774 2.48 Director Approval /s/ Jill Bourne CMO Approval 6/10/25 SUBJECT: Approval of “Free Use” of the Janet Gray Hayes Rotunda for the 2025 Career Online High School Graduation Ceremony REASON FOR ADDENDUM This item should be added to the next City Council Agenda outside the normal administrative process timeline for consideration by City Council to ensure continued implementation, without interruption, of the congratulatory celebration for the Career Online High School program and services referenced in the Recommendation. RECOMMENDATION Adopt a resolution authorizing “Free Use” for the private 2025 Career Online High School Graduation Ceremony Event held at City Hall Rotunda on Saturday, August 9, 2025, co-hosted by the Library Department and the San José Public Library Foundation. BASIS FOR RECOMMENDATION In June 2019, the City adopted the Schedule of...

02 73.9 KB

Resolution

73.9 KB Extracted AI Summary

file a24e170e-4ebf-4889-8d77-b170e99f9178.pdf sha 3a961377aab4 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The source text indicates this attachment appears to be a draft document.

This document is a draft resolution from the City Council of San Jose authorizing free use of the Janet Gray Hayes Rotunda for the 2025 Career Online High School Graduation Ceremony on August 9, 2025. The event is co-hosted by the Library Department and the San José Public Library Foundation. The resolution states that the event qualifies as official City business and highlights the public benefit of supporting educational opportunities for graduates.

Key points

Resolution authorizes free use of Janet Gray Hayes Rotunda for a graduation ceremony.
Event is scheduled for August 9, 2025.
Co-hosted by the Library Department and the San José Public Library Foundation.
Event qualifies as official City business.
Public benefit from investing in learning opportunities for graduates.

Limitations

The document is a draft and not finalized.
Specific details such as the date of adoption and voting results are not filled in.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 3,222 chars

NVF:NXN:JMD 6/11/2025 RESOLUTION NO. ______________ A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN JOSE AUTHORIZING “FREE USE” FOR THE PRIVATE 2025 CAREER ONLINE HIGH SCHOOL GRADUATION CEREMONY EVENT HELD AT THE JANET GRAY HAYES ROTUNDA ON AUGUST 9, 2025, COHOSTED BY THE LIBRARY DEPARTMENT AND THE SAN JOSE PUBLIC LIBRARY FOUNDATION WHEREAS, in June 2019, the Council of the City of San José (“City”) adopted Resolution No. 79138 for the fees and charges for use of City Hall Facility and Plaza Use; and WHEREAS, Resolution No. 79138, Section 13.080, limits free use of the City’s facilities to each City Department for events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked thirty (30) days in advance; and WHEREAS, the City’s Library Department and the San José Public Library Foundation will co-host the 2025 Career Online High School Graduation Ceremony (“Graduation Ceremony”) at the Janet Gray Hayes Rotunda on Saturday, August 9, 2025, for Career Online High School Graduates and family members, Council Members from the graduate’s respective district, San José Public Library Foundation members, and...