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San Jose Civic Gallery City Hall agenda intelligence

Matter ROGC 26-242

Retroactive Approval of "Free Use" of the Janet Gray Hayes Rotunda on June 7, 2026 for the African American Community Service Agency's Juneteenth Power 50 Freedom Ball Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor)

Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Agenda Ready Introduced 27 May 2026
1 Document on file 182 KB · 1 extracted · 1 AI summary
File
ROGC 26-242
Type
Rules Committee Reviews, Recommendations and Approvals Consent
Status
Agenda Ready
Requester
Unknown
Introduced
27 May 2026
Last synced
13 Jun 2026 · 00:19

The papers

1 document · 182 KB
01 182 KB

Memorandum from Mayor

182 KB Extracted AI Summary
file 4a58f247-b88c-4aa0-8b49-01e824a4813e.pdf sha 71c223a0fdea source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

This memorandum from Mayor Matt Mahan seeks retroactive approval from the City Council for the free use of the Janet Gray Hayes Rotunda on June 7, 2026, for the African American Community Service Agency's Juneteenth Power 50 Freedom Ball. The event is a City Council sponsored special event aimed at promoting economic development and civic engagement. The total cost of the event is $4,757.32, which will be covered by the AACSA. The memorandum includes recommendations for the City Council to adopt a resolution for the event and to approve the acceptance of donations.

Key points
  • Event date: June 7, 2026.
  • Event: Juneteenth Power 50 Freedom Ball sponsored by AACSA.
  • Total cost of the event: $4,757.32.
  • Event aims to promote economic opportunity and civic engagement.
  • Approval needed for free use of the Janet Gray Hayes Rotunda.
  • Mayor's Office will report any donations received for the event.
Limitations
  • The text includes placeholders for some sections that are not filled in.
  • The document does not specify the exact nature of the donations or the individuals involved.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 4,873 chars
ROGC AGENDA: 6/3/26 ITEM: B.1 TO: CITY COUNCIL SUBJECT: SEE BELOW FROM: Mayor Matt Mahan DATE: May 20, 2026 Approved: SUBJECT: RETROACTIVE APPROVAL OF FREE USE OF THE JANET GRAY HAYES ROTUNDA ON SUNDAY, JUNE 7, 2026, FOR THE AFRICAN AMERICAN COMMUNITY SERVICE AGENCY’S (AACSA) JUNETEENTH POWER 50 FREEDOM BALL SPONSORED BY THE OFFICE OF MAYOR MATT MAHAN AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT. RECOMMENDATION 1. Adopt a resolution retroactively authorizing “Free Use” of the Janet Gray Hayes Rotunda for the private, invitation-only Power 50: Juneteenth Mayors Freedom Ball held on Sunday, June 7, 2026; 2. Retroactively approve the Power 50: Juneteenth Mayors Freedom Ball as a City Council Sponsored Special Event and approve the expenditure of funds; 3. Retroactively approve and accept donations from various individuals, businesses or community groups to support the event; and 4. Place the item on the June 9, 2026, Council Agenda for action. BACKGROUND In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section 13.080 for free use of City Hall facilities and the plaza. The...