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San Jose Civic Gallery City Hall agenda intelligence

Matter 25-1311

Report on the Request for Proposals for an Emergency Management AI-Integration Data Modeling Solution.

Public Safety City Council Agenda Ready Introduced 02 Dec 2025
1 Document on file 207 KB · 1 extracted · 1 AI summary
File
25-1311
Type
Consent Agenda
Status
Agenda Ready
Requester
Unknown
Introduced
02 Dec 2025
Last synced
19 May 2026 · 04:03

The papers

1 document · 207 KB
01 207 KB

Memorandum

207 KB Extracted AI Summary
file fde7795f-21ff-4e8a-aa58-1579e1ca73aa.pdf sha d118e4efcbf3 source unavailable

Official source link unavailable. The file was imported, but the current source metadata does not include a public document URL.

Generated summary AI-assisted

The memorandum discusses the acceptance of a report on a Request for Proposals for an Emergency Management AI-Integration Data Modeling Solution. It recommends authorizing the City Manager to negotiate and execute an agreement with Ladris Technologies, Inc. for developing disaster preparedness software, with a total not-to-exceed amount of $580,000 for the initial term ending around January 31, 2027. The agreement includes options to extend the term through January 2032. The memorandum outlines the evaluation process for the proposals received and highlights the importance of the technology for emergency preparedness and response.

Key points
  • The City Council is focusing on community safety and effective evacuation operations.
  • The City entered a pilot program with Ladris Technologies, Inc. in September 2024.
  • Five proposals were received for the Emergency Management AI-Integration Data Modeling solution.
  • Ladris Technologies, Inc. was selected as the highest-ranked proposer.
  • The total recommendation for the agreement is $3.5 million, with $580,000 for the initial term.
  • The memorandum will be posted on the City’s Council Agenda website for the December 16, 2025 meeting.
Limitations
  • The document contains unresolved placeholders such as specific dates and dollar amounts in some sections.
  • The total cost of the agreement is mentioned but lacks detailed breakdowns for all options beyond the initial term.

Generated for convenience from extracted text using AI. Review the official source document before relying on this summary.

Extracted text preview · 9,771 chars
COUNCIL AGENDA: FILE: ITEM: TO: HONORABLE MAYOR AND CITY COUNCIL SUBJECT: See Below Approved 12/16/25 25-1311 2.13 FROM: Maria Öberg DATE: November 24, 2025 Date: 12/3/25 COUNCIL DISTRICT: Citywide SUBJECT: Report on the Request for Proposals for an Emergency Management AI-Integration Data Modeling Solution RECOMMENDATION Accept the report on the Request for Proposals for an emergency management AIintegration data modeling solution and adopt a resolution authorizing the City Manager or her designee to: (a) Negotiate and execute an agreement with Ladris Technologies, Inc. (Grass Valley, CA) for the development and implementation of disaster preparedness and emergency modeling software and services to support planning and response efforts for emergencies requiring evacuation, for a total not-to-exceed amount of $580,000, for the initial term ending on or around January 31, 2027, subject to the appropriation of funds; (b) Negotiate and execute amendments and change orders as required, to address unanticipated changes, software subscriptions, modules, integrations, and related professional services, for a contingency amount not-to-exceed $50,000 during the initial term, subject to...